We are looking for a service-driven First Impressions Coordinator to create a welcoming experience for every guest, caller, and visitor in our office. This contract-to-permanent opportunity is ideal for someone who enjoys being the face of the workplace while keeping front desk operations organized and running smoothly. The right candidate brings warmth, strong communication skills, and strong administrative instincts to support both daily office needs and a high-standard client experience.
Responsibilities:
- Welcome guests, vendors, and delivery personnel courteously and ensure they are directed to the appropriate person or area.
- Manage a multi-line phone system, answer incoming calls promptly, and route inquiries accurately across multiple office contacts.
- Maintain an orderly and inviting front desk environment that reflects a detail-oriented and welcoming office presence.
- Provide day-to-day administrative assistance to internal teams, helping with coordination, documentation, and general office support tasks.
- Monitor visitor flow and help create a positive, seamless arrival experience for everyone entering the office.
- Support scheduling, communication, and other recurring office routines with strong attention to detail and dependable follow-through.
- Assist with special coverage needs or extended-hour event support when business activities require additional front desk coordination.
- Previous experience in reception, front desk coordination, concierge service, or administrative office support.
- Strong customer service skills with the ability to make visitors and callers feel acknowledged and well assisted.
- Clear and detail-focused verbal and written communication skills.
- High level of organization and close attention to detail in a fast-paced office setting.
- Ability to manage repetitive daily tasks while maintaining accuracy, consistency, and a positive attitude.
- Comfortable handling multiple priorities, including phones, guest interaction, and administrative support responsibilities.
- Motivated, dependable, and able to represent the office with energy and strong communication.