We are looking for an experienced Facilities Manager to join a team on a Contract basis. This contract assignment will provide key operational coverage during an employee leave and is expected to run for a period of several weeks to a few months. The role is well suited for a facilities specialist who is comfortable balancing administrative coordination, vendor oversight, and day-to-day workplace support in a fast-paced environment.
Responsibilities:
- Oversee a high volume of administrative tasks that support daily facilities operations and keep workplace requests moving efficiently.
- Manage invoices and assist with payment-related activities by maintaining accurate records and coordinating timely processing.
- Serve as a point of contact for agencies and internal stakeholders, ensuring clear communication on facilities-related matters.
- Provide hands-on support for mail services and partner closely with the mailroom team to maintain smooth distribution workflows.
- Coordinate incoming vendors, monitor service activity within the space, and help ensure work is completed in line with site expectations.
- Work with building management to confirm certificates of insurance are received and properly documented before vendor access is granted.
- Prepare and track purchase orders to support facilities services, supplies, and operational needs.
- Respond to and help organize facilities requests through Jira or a comparable ticketing platform, keeping issues documented and updated as needed.
- Prior experience in facilities support or facilities coordination is required.
- Demonstrated ability to create and manage purchase orders in a detail-oriented setting.
- Background that reflects a higher-level facilities support capability, with the judgment to handle complex operational tasks.
- Proficiency with Microsoft Office applications for reporting, communication, and administrative work.
- Experience using Jira or another ticketing system to log, monitor, and resolve service requests.
- Familiarity with invoicing, vendor coordination, and workplace service administration in a high-volume environment.
- Experience with CMMS or computerized maintenance management systems is preferred.
- Exposure to systems such as Kronos, conference room support tools, or accounts receivable-related processes is a plus, though training can be provided.