We are looking for a Facilities Assistant to support daily workplace operations in California. This contract position plays an important role in maintaining an organized, welcoming, and detail-oriented office setting for employees, clients, and visitors. The ideal candidate will help keep shared spaces presentable, stocked, and ready for use while contributing to a safe and positive onsite experience.
Responsibilities:
- Maintain pantry, copy, and common areas by monitoring cleanliness, organizing supplies, and replenishing essential items throughout the day.
- Prepare conference rooms for meetings by arranging furniture, resetting spaces, and ensuring each room is ready before and after use.
- Provide onsite meeting support, including room setup, basic readiness checks, and follow-up cleanup after events or gatherings.
- Track inventory levels for workplace and breakroom supplies, coordinating timely restocking to avoid disruptions to daily operations.
- Assist the facilities team with routine office support tasks that improve the appearance, comfort, and functionality of the workplace.
- Update service activity, supply needs, or work-related information in CMMS or other facilities tracking systems as needed.
- Support a safe and welcoming office environment by identifying housekeeping or maintenance concerns and escalating them appropriately.
- Previous experience in facilities, office services, workplace support, or a similar administrative environment.
- Ability to manage conference room readiness, supply organization, and general upkeep of shared office spaces.
- Familiarity with CMMS or computerized maintenance management systems for tracking tasks or service requests.
- Strong attention to detail with the ability to maintain a well-organized and detail-focused workplace environment.
- Comfortable supporting multiple priorities in a fast-paced office setting with minimal supervision.
- Clear communication skills and a service-oriented approach when assisting employees, clients, and visitors.
- Experience with facilities coordination tools or timekeeping platforms such as Kronos is a plus.