We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting.
Responsibilities:
- Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps.
- Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately.
- Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested.
- Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience.
- Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory.
- Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized.
- Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs.
- Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
- High school diploma or equivalent with up to 2 years of relevant administrative, reception, or office support experience.
- Comfortable following established processes and workplace standards in a detail-focused office setting.
- Clear verbal and written communication skills for handling routine interactions with visitors, staff, and vendors.
- Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
- Strong organizational abilities with attention to detail and a proactive approach to daily tasks.
- Basic computer proficiency and confidence using standard office technology.
- Ability to perform simple math related to everyday office tasks, including percentages, discounts, and basic calculations.