We are looking for an Executive Assistant to provide high-level support to senior leaders in DC. This role is ideal for someone who thrives in a fast-moving environment, keeps priorities organized, and ensures day-to-day operations run smoothly. The successful candidate will manage complex scheduling needs, coordinate travel, and handle critical administrative details with accuracy and care.
Responsibilities:
- Manage dynamic calendars for senior leadership, adjusting appointments quickly and keeping daily priorities aligned.
- Coordinate domestic and international travel arrangements, including itineraries, reservations, and timing changes as needed.
- Prepare and send clear correspondence related to scheduling, meeting logistics, and follow-up communication.
- Monitor closely packed schedules, provide timely reminders, and help meetings stay on track throughout the day.
- Confirm appointments, logistical details, and required materials in advance so executives are fully prepared for each engagement.
- Support the creation and improvement of workflow and task-tracking processes to strengthen team coordination and efficiency.
- Maintain records, process expense reports, and handle routine administrative documentation with care and accuracy.
- Assist with general office operations and respond to shifting priorities or urgent requests as they arise.
- Demonstrated experience supporting executives or senior leaders in an administrative capacity.
- Strong calendar management skills, with the ability to handle frequent changes and competing priorities.
- Experience arranging complex travel, including multi-stop domestic and international itineraries.
- Excellent written and verbal communication skills for interacting with internal teams and external contacts.
- Ability to lead scheduling discussions and work professionally with executives in high-level business settings.
- Strong organizational skills and attention to detail in managing records, expenses, and meeting preparation.
- Flexibility to work beyond standard business hours when business needs require additional support.