Archived listing. The details below describe a past opening.
We are looking for an Executive Assistant to support executive leadership operations for an entertainment company in Santa Monica. This long-term contract position is ideal for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong judgment to scheduling, communication, and administrative coordination. The role combines executive calendar support, travel planning, meeting logistics, and day-to-day administrative follow-through while working on-site Monday through Thursday with remote work on Fridays. This position is covering for a maternity leave and will last four to six months.
Responsibilities:
- Manage complex executive calendars, prioritize appointments, and adjust schedules quickly as business needs change.
- Arrange domestic travel plans, including itineraries, reservations, and related logistics for leadership team members.
- Coordinate meetings across internal and external stakeholders, ensuring timing, materials, and attendance are aligned.
- Launch and support virtual meetings, troubleshoot basic technology issues, and help sessions begin smoothly and on time.
- Screen and route calls professionally, relay messages accurately, and maintain efficient communication flow for executives.
- Review, track, and process invoices with close attention to accuracy and established procedures.
- Provide day-to-day administrative support that keeps executive operations organized, responsive, and running efficiently.
- Work closely with leadership in a high-volume setting, handling multiple priorities with discretion and professionalism.
- Prior experience supporting executives in an Executive Assistant or similar administrative role.
- Strong hands-on experience with Outlook, including calendar coordination and meeting management.
- Proven ability to manage domestic travel arrangements and related scheduling details.
- Comfortable working in a fast-paced environment with shifting priorities and tight timelines.
- Solid technical skills with confidence using virtual meeting platforms and standard office tools.
- Excellent organizational skills and strong attention to detail in scheduling, communication, and invoice handling.
- Strong communication skills and the ability to interact effectively with senior stakeholders.