Archived listing. The details below describe a past opening.
Robert Half is seeking a polished and highly organized Executive Assistant to support senior leadership within a commercial real estate organization in Honolulu. This position will manage calendars, coordinate meetings, prepare business correspondence, handle confidential information, and assist with day-to-day executive and office needs. The ideal candidate is proactive, professional, and experienced in communicating with clients and business partners at all levels. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Responsibilities
- Provide comprehensive administrative support to senior leadership
- Manage complex calendars, meetings, appointments, and scheduling
- Answer and screen incoming phone calls professionally
- Provide exceptional customer service to clients, tenants, vendors, and business partners
- Draft and proofread correspondence, reports, presentations, and other documents
- Coordinate meetings, conference calls, and special events
- Prepare meeting agendas and organize supporting materials
- Assist with travel arrangements and itineraries as needed
- Maintain confidential files, records, and executive correspondence
- Track deadlines and follow up on outstanding action items
- Assist with expense reports and invoice processing
- Communicate with internal departments and external contacts on behalf of leadership
- Provide additional administrative and project support as needed
Requirements
- Previous Executive Assistant, Senior Administrative Assistant, or similar professional experience
- Experience answering and screening business phone calls required
- Proven ability to provide excellent customer service and professional communication
- Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
- Excellent calendar management and scheduling skills
- Strong written and verbal communication abilities
- Exceptional organizational skills and attention to detail
- Ability to handle confidential and sensitive information with discretion
- Ability to anticipate needs, prioritize responsibilities, and work independently
- Professional demeanor and strong interpersonal skills
- Ability to perform effectively in a fast-paced, deadline-driven environment