We are looking for an experienced Executive Assistant to support senior leadership while helping maintain an organized and efficient office environment. This contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, manages sensitive matters with discretion, and brings a proactive approach to executive support. The role offers a blend of strategic administrative coordination and day-to-day office oversight, with a strong focus on keeping priorities on track and operations running smoothly.
Responsibilities:
- Manage complex executive schedules, coordinate shifting priorities, and ensure leadership is prepared for daily commitments and key meetings.
- Arrange business travel from start to finish, including itineraries, accommodations, transportation, and schedule adjustments as needed.
- Prepare meeting materials, organize agendas, capture follow-up items, and help drive timely completion of action items.
- Serve as a key point of coordination for office operations, ensuring supplies, workspace needs, and administrative support functions are handled efficiently.
- Maintain clear communication with internal stakeholders, external partners, and vendors to support seamless business operations.
- Handle confidential information with discretion while supporting senior leaders with high-level administrative tasks and special requests.
- Identify process improvement opportunities and implement practical administrative solutions that enhance workflow and productivity.
- Demonstrated experience providing executive-level administrative support in a fast-paced, detail-focused environment.
- Strong ability to manage calendars, coordinate meetings, and balance multiple competing priorities effectively.
- Proven experience booking and managing domestic or international travel arrangements.
- Excellent organizational skills with close attention to detail and follow-through on time-sensitive tasks.
- Ability to communicate clearly and effectively with executives, colleagues, and external contacts.
- High level of discretion and judgment when working with confidential or sensitive information.
- Proficiency with standard office and scheduling tools used for communication, meeting coordination, and administrative support.