We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-moving hospitality organization based in Texas. This onsite opportunity is a Contract to permanent position and is ideal for a candidate with relevant experience who can keep executive schedules organized, coordinate meetings and travel, and help maintain efficient day-to-day office operations. The role calls for strong judgment, discretion, and the ability to manage multiple priorities while supporting business needs with accuracy.
Responsibilities:
- Support six senior executives by managing administrative priorities and ensuring daily activities stay on track.
- Organize complex calendars, schedule internal and external meetings, and adjust plans as business needs change.
- Arrange domestic and international travel, including itineraries, accommodations, and related logistics.
- Prepare presentations, reports, correspondence, and other business materials with a high level of accuracy.
- Coordinate executive meetings, catered functions, and onsite events to ensure a seamless experience for attendees.
- Oversee office-related logistics such as incoming deliveries, packages, and coordination with external service providers.
- Handle confidential information with sound judgment and maintain a high standard of discretion in all interactions.
- Contribute to special assignments and administrative projects that support leadership and office operations.
- At least 2 years of experience in an Executive Assistant or senior administrative support role.
- Prior experience supporting executive leadership in a fast-paced, detail-focused environment.
- Strong background in calendar coordination, meeting planning, and travel arrangements.
- Proficiency in Microsoft Outlook for scheduling, communication, and executive support tasks.
- Intermediate to advanced Microsoft Excel skills are preferred.
- Excellent organization, communication, and multitasking abilities.
- Ability to work independently, manage changing priorities, and maintain composure under pressure.
- Demonstrated discretion when handling sensitive or confidential business information.