We are looking for an organized Event Planner Intermediate to support the planning and coordination of events in Tampa, Florida. This role focuses on delivering smooth event logistics, strong client support, and efficient day-to-day coordination across vendors, facilities, and internal teams. The position offers a Long-term Contract opportunity for someone who can balance service, scheduling, and operational detail in a fast-paced environment.
Responsibilities:
- Coordinate event plans from initial request through final execution, ensuring timelines, logistics, and service expectations are met.
- Communicate with clients, partners, and internal stakeholders to confirm schedules, requirements, and event-related updates.
- Manage reservations, travel arrangements, meeting logistics, and conference call coordination for planned activities.
- Support budget tracking by reviewing event-related expenses, processing documentation, and helping maintain cost awareness.
- Work with catering, facility, printing, and security teams to prepare event spaces and deliver a positive attendee experience.
- Respond to inbound inquiries and provide attentive front-line assistance related to events, scheduling, and guest needs.
- Prepare correspondence, event materials, and basic visual or graphic support for presentations, signage, or communications.
- Monitor daily operational details and resolve issues quickly to keep programs, meetings, and events running smoothly.
- Experience supporting event coordination, office operations, hospitality, or logistics-related activities.
- Strong customer service and client relationship skills with the ability to communicate professionally across groups.
- Ability to manage multiple schedules, priorities, and planning details with consistent organization and follow-through.
- Familiarity with budget review, expense tracking, and administrative documentation.
- Comfortable handling inbound calls, written correspondence, and receptionist-style support responsibilities.
- Working knowledge of travel coordination, reservations, vendor collaboration, and facility-related event planning.
- Proficiency with common business tools, websites, and office systems used for scheduling, communication, and reporting.