We are looking for a detail-oriented Event Coordinator to support the planning and delivery of business events in Duluth, Georgia. This is a Contract position focused on organizing engaging experiences that align with company goals, from internal meetings to larger conferences and client-facing gatherings. The ideal candidate will balance logistics, communication, and budget awareness while helping ensure each event runs smoothly from preparation through follow-up.
Responsibilities:
- Plan and coordinate a range of business events, including meetings, conferences, trade shows, employee functions, and customer-facing gatherings.
- Oversee logistical arrangements such as venue booking, catering, audiovisual support, travel coordination, lodging, registration, and event collateral.
- Partner with internal teams to clarify event goals, timelines, audience needs, and overall expectations for successful delivery.
- Work with venues, suppliers, and service providers to gather pricing, confirm services, negotiate arrangements, and manage deliverables.
- Build and maintain detailed event schedules, planning documents, task lists, and execution timelines to keep projects on track.
- Track event spending, assist with budget control, review invoices, and maintain accurate expense records throughout the planning cycle.
- Manage attendee communications, invitations, RSVP tracking, guest lists, and follow-up messaging before and after events.
- Prepare and organize materials such as agendas, presentations, signage, name badges, and other event-related documentation.
- Provide on-site coordination during events, address unexpected issues, and resolve logistical challenges in real time.
- Collect participant feedback, document outcomes, and maintain organized records for contracts, vendor information, and post-event reporting.
- High school diploma or equivalent required; an associate or bachelor’s degree in hospitality, marketing, communications, business, or a related field is preferred.
- 1–3 years of experience in event coordination, hospitality, administrative support, marketing, or project-based operational work.
- Strong ability to manage schedules, priorities, and multiple assignments with a high level of organization.
- Clear written and verbal communication skills with the ability to work effectively across teams and with external partners.
- Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
- Solid attention to detail, sound judgment, and the ability to solve problems in a fast-paced environment.
- Experience handling budgets, expense tracking, documentation, and vendor coordination.
- Ability to adapt to changing needs while maintaining deadlines and a detail-focused approach to service and event execution.