We are looking for an organized and detail-oriented Associate to oversee the daily operations of our office in Chicago, Illinois. The ideal candidate will ensure smooth workflows, manage administrative tasks, and foster a positive work environment. This role requires a proactive approach to coordinating various functions while maintaining high standards of professionalism.
Salary Range: 120-200K
Benefits: M/D/V, 401K, PTO
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
Responsibilities:
- Oversee the daily operations of the office, ensuring efficient use of facilities and support staff.
- Organize and manage logistics for attorneys and staff to streamline workflows.
- Handle financial tasks such as bank reconciliations, accounts payable, and preparation of financial statements.
- Collaborate with external accountants to facilitate tax return preparation and compliance.
- Supervise audits, census processes, and management of profit-sharing and 401(k) plans.
- Review and compile necessary information for renewing firm insurance policies.
- Administer payroll processes for all employees, including partners and support staff.
- Evaluate lease agreements and coordinate with building management on safety protocols.
- Assist with billing operations and collaborate with the Billing Systems Administrator.
- Plan and support firm social functions and other related activities as needed.
- Proven experience in office management or administrative roles, preferably in a legal or meticulous environment.
- Strong understanding of financial operations, including bank reconciliations and payroll administration.
- Familiarity with tax preparation processes and collaboration with external accountants.
- Knowledge of profit-sharing plans, 401(k) management, and audit procedures.
- Ability to review and negotiate lease agreements and coordinate building safety protocols.
- Proficient in billing systems and general operational coordination.
- Excellent organizational and communication skills to foster a positive work environment.
- Experience in managing logistics for detail-oriented staff and attorneys.