We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care.
Responsibilities:
- Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details.
- Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track.
- Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently.
- Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation.
- Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion.
- Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response.
- Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats.
- Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness.
- Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking.
- Recommend improvements to administrative processes, communication flow, and overall office efficiency.
- 10+ years of progressively responsible experience in administrative coordination or executive support within a detail-oriented business environment.
- Demonstrated ability to manage multiple assignments, deadlines, and priorities in a fast-paced setting with strong organization and follow-through.
- Proven discretion in handling sensitive and confidential business information with sound judgment.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
- Strong written, verbal, and interpersonal communication skills, with the ability to work effectively across all levels of an organization.
- Experience preparing detail-oriented business documents, reports, presentations, spreadsheets, and meeting materials.
- Background supporting senior leaders, coordinating business travel, and collaborating with cross-functional teams.
- Familiarity with expense management, purchasing, invoicing, CRM, or project management systems.