We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.
Responsibilities:
- Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.
- Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.
- Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.
- Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.
- Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.
- Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.
- Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 3+ years of experience in an administrative assistant, office support, or front desk role.
- Must have entertainment experience
- Proven ability to manage multiple priorities while maintaining accuracy and strong attention to detail.
- Strong verbal and written communication skills with the confidence to interact professionally with high-profile contacts.
- Experience answering inbound calls, handling receptionist responsibilities, and supporting general office operations.
- Proficiency with data entry, document management, and standard administrative systems and tools.
- Demonstrated ability to follow directions carefully, respond with urgency, and escalate issues when needed.
- Resourceful, proactive, and comfortable working in a fast-moving environment with changing demands.