We are looking for an Accounts Receivable & e-billing Clerk to support the financial operations of a respected law firm in New Orleans, Louisiana. This position focuses on receivables management, electronic invoice submission, payment processing, and billing accuracy while working closely with attorneys, clients, and accounting team members. The ideal candidate brings strong organizational skills, sound judgment, and prior exposure to legal billing practices in a deadline-driven environment.
Responsibilities:
- Oversee daily receivables activities by issuing invoices, applying incoming payments, and supporting collection efforts to keep client accounts current.
- Record and post payments received through electronic transfers, checks, and credit card transactions with a high degree of accuracy.
- Review aging data regularly, follow up on overdue balances, and communicate account status updates to internal stakeholders.
- Investigate billing variances, unapplied funds, and payment concerns, then coordinate resolution in a timely manner.
- Reconcile client account activity and maintain complete, accurate records to support audit readiness and reporting needs.
- Prepare recurring accounts receivable summaries and contribute data used for cash flow planning and related financial analysis.
- Submit invoices through client e-billing portals and confirm that each submission aligns with outside counsel billing requirements.
- Address rejected or adjusted invoices by identifying the cause, partnering with billing staff and attorneys on corrections, and resubmitting as needed.
- Maintain billing system information, monitor invoice approval progress, and produce reports tied to collections, payment patterns, and e-billing performance.
- Assist with month-end receivables tasks, compliance-related documentation, and department initiatives aimed at improving billing processes.
- At least 1 year of experience in accounts receivable, billing, or electronic billing functions.
- Previous experience in a law firm or legal services environment is strongly preferred.
- Familiarity with legal billing platforms such as ProLaw or comparable software, along with hands-on exposure to e-billing systems.
- Strong Excel skills, including the ability to work with pivot tables, lookup formulas, and reporting tools.
- Working knowledge of collections practices, billing compliance standards, and account reconciliation procedures.
- Clear written and verbal communication skills with the ability to interact effectively across multiple audiences.
- Proven ability to manage competing priorities and meet deadlines in a fast-paced, detail-focused setting.
For consideration, please contact Mary Wood @ Robert Half. 504-383-0743