We are looking for an Accounts Payable Specialist to join a growing team in Irvine, California. This contract opportunity is ideal for a detail-oriented finance candidate who is highly organized, comfortable managing a large volume of invoices, and able to keep pace in a deadline-driven setting. In this role, you will help maintain accurate payables records, support timely vendor payments, and collaborate across departments to keep accounts payable operations running smoothly.
Responsibilities:
- Manage a high volume of incoming invoices each week, ensuring entries are reviewed and processed accurately and on schedule.
- Verify invoices against purchase orders and receiving documentation to confirm proper approval, pricing, and receipt of goods or services.
- Investigate billing issues, resolve discrepancies, and respond to vendor questions with clear and timely follow-up.
- Reconcile vendor statements and accounts payable balances to maintain complete and accurate financial records.
- Prepare and support weekly payment cycles, including ACH transactions and check disbursements.
- Maintain vendor data and payment documentation, ensuring records remain current and well organized.
- Partner with internal teams to confirm invoice coding, approvals, and supporting backup before payment is released.
- Assist with setting up and maintaining domestic and international vendor profiles in accordance with company procedures.
- Contribute to month-end close activities by providing accounts payable support, reconciliations, and reporting.
- Follow established accounting policies and internal controls to promote compliance and accuracy in all payable activities.
- At least 3 years of hands-on accounts payable experience.
- Background working in a high-volume invoice processing environment.
- Solid knowledge of three-way matching, account coding, reconciliations, and payment processing.
- Experience handling ACH payments and check runs.
- Proficiency with Microsoft Excel, including use of formulas for tracking and analysis.
- Familiarity with Sage Intacct or similar accounting software is preferred.
- Exposure to working with international vendors is highly valued.
- Strong communication, organization, and detail management skills with the ability to meet deadlines.