We are looking for an Accounts Payable Specialist to join our team in West LA on a Contract basis. This role supports timely and accurate payment operations by reviewing invoices, coordinating approvals, and resolving payment-related issues with vendors and internal partners. The ideal candidate brings strong experience in accounts payable workflows, solid judgment, and the ability to manage multiple priorities in a detail-driven environment.
Responsibilities:
- Process purchase order and non-purchase order invoices, confirm supporting details, and determine applicable tax or withholding requirements for domestic, out-of-state, and international suppliers.
- Validate invoice documentation and complete two-way or three-way matching against purchasing and receiving records before submission for payment.
- Send invoices through approval workflows, follow up on pending items, and investigate exceptions such as pricing differences, quantity mismatches, missing receipts, or budget-related issues.
- Execute recurring payment runs and help ensure accurate disbursements through checks, electronic payments, ACH, and domestic or international wire transactions.
- Handle weekly employee travel and expense reimbursements in accordance with established procedures and timelines.
- Serve as a point of contact for vendors and internal staff by addressing payment questions, researching discrepancies, and providing clear status updates.
- Review supplier statements, investigate overdue balances or payment reminders, and take corrective action to resolve outstanding invoice concerns.
- Research returned or unresolved payments and complete necessary actions such as voids, reissues, cancellations, or liability adjustments.
- Support month-end close activities and assist with additional accounts payable projects or ad hoc assignments as business needs require.
This is a contract role with potential to extend to contract-to-hire. Pay is $30/hr.
- High school diploma required; accounts payable certification is a plus.
- Bachelor’s degree in Accounting, Finance, or a related discipline is preferred.
- At least 5 years of experience working in accounts payable functions.
- Minimum of 3 years of hands-on experience with Oracle accounts payable systems, including 11i, R12, or similar environments.
- Experience with Oracle Fusion and/or PeopleSoft accounts payable processes is advantageous.
- Working knowledge of invoice coding, account reconciliation, check runs, ACH payments, and general accounts payable controls.
- Strong written and verbal communication skills with the ability to work effectively across vendors and internal teams.
- Excellent organization, attention to detail, discretion, and the ability to manage competing deadlines in a fast-paced setting.