We are looking for an Accounts Payable Clerk to help manage daily invoice and payment activities for a manufacturing operation in the Spencer Massachusetts area. This position plays an important role in keeping supplier payments accurate, timely, and well documented while working closely with teams across purchasing, receiving, operations, and finance. The ideal candidate brings hands-on accounts payable experience, strong accuracy, and confidence using Excel in a fast-paced environment.
Responsibilities:
- Review supplier invoices for accuracy, assign the correct coding, and enter transactions into the company system in a timely manner.
- Compare purchase orders, receiving records, and invoices to complete three-way matching and confirm proper authorization before payment.
- Investigate billing issues by working with internal departments and vendors to resolve pricing, quantity, or receipt discrepancies.
- Prepare and support weekly payment processing activities, including check runs and related documentation.
- Reconcile vendor statements against internal records and follow up on any outstanding differences.
- Maintain organized accounts payable files and ensure supporting records are complete for audit and reporting purposes.
- Communicate with purchasing, receiving, operations, and finance teams to help keep invoice processing on schedule and payments current.
- Prior experience in accounts payable or a closely related accounting support role.
- Demonstrated ability to process invoices accurately, including coding and data entry responsibilities.
- Working knowledge of three-way matching and vendor payment procedures.
- Strong attention to detail with the ability to identify and correct discrepancies efficiently.
- Proficiency in Microsoft Excel and comfort working with accounting or ERP systems.
- Ability to collaborate effectively with cross-functional teams and external suppliers.
- Experience in a manufacturing or distribution environment is preferred.