Archived listing. The details below describe a past opening.
We are looking for an Accounting Specialist to join a family-owned distribution and logistics company in Houston, Texas. This Long-term Contract position offers the opportunity to support essential accounting activities across a busy freight operation while working onsite in a collaborative environment. The role is well suited for someone who enjoys hands-on transactional accounting, communicates effectively with vendors and customers, and can keep financial records organized and accurate. You will work closely with internal teams to help maintain smooth daily operations and support ongoing accounting processes.
Responsibilities:
- Enter and monitor vendor invoices, track payment activity, and address supplier questions in a timely manner.
- Coordinate weekly payments for 1099 drivers supporting trucking and logistics operations, ensuring accurate processing.
- Prepare customer billing, make invoice adjustments when needed, and respond to questions related to charges or account activity.
- Assist with receivables by posting payments, following up on outstanding balances, and reconciling customer accounts.
- Submit invoices through customer-specific formats or billing portals when standard processing is not accepted.
- Issue credit memos and help investigate billing discrepancies to support accurate account resolution.
- Review employee expense submissions to confirm receipts and supporting documents are complete and properly recorded.
- Maintain accounting data in QuickBooks and other logistics-related systems while supporting weekly and month-end tasks.
- Partner with accounting, operations, and sales teams to resolve transaction issues and contribute to process improvements, including efforts to reduce manual workflows and support system integration activities.
- At least 2 years of experience in accounting, such as staff accounting, accounting support, or AP/AR-focused positions.
- Practical knowledge of both accounts payable and accounts receivable activities in a high-volume setting.
- Experience with invoicing, collections, cash application, and account reconciliation.
- Background in payroll processing or contractor payment administration is preferred.
- Proficiency with QuickBooks is required for daily accounting work.
- Proficiency with P21 software highly preferred.
- Intermediate Excel skills, including sorting data, filtering records, entering information accurately, and using basic formulas.
- Strong accuracy, organization, and time management skills with the ability to handle multiple transactional tasks.
- Clear communication skills and the ability to work independently while collaborating with a small team.