Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations for a wholesale distribution organization in Rochester, New York. This Long-term Contract position is ideal for someone who can manage high-volume transactional work accurately while maintaining organized records and timely follow-up. The role offers the opportunity to contribute across both payables and receivables functions while using accounting systems and data entry skills to keep financial information current and reliable.
Responsibilities:
- Process vendor invoices, verify supporting details, and prepare payments in a timely and accurate manner.
- Record incoming customer payments, update account balances, and assist with resolving discrepancies related to outstanding receivables.
- Enter financial and transactional data into accounting systems with a high level of accuracy and attention to detail.
- Maintain organized documentation for invoices, payment activity, and account records to support reporting and audit readiness.
- Use QuickBooks and related tools to post transactions, review account information, and help keep records up to date.
- Communicate with internal teams, vendors, and customers to clarify billing questions and support smooth account resolution.
- Monitor payable and receivable activity to help ensure deadlines are met and transactions are properly tracked.
- Assist with invoice processing workflows and contribute to ongoing improvements in daily accounting administration.
- Experience supporting both accounts payable and accounts receivable activities in an accounting or clerical environment.
- Proficiency with QuickBooks and confidence working within computerized accounting systems.
- Strong data entry skills with the ability to handle transactional information accurately and efficiently.
- Practical knowledge of invoice processing, payment posting, and account record maintenance.
- High attention to detail and the ability to manage multiple tasks in a deadline-driven setting.
- Clear written and verbal communication skills for working with internal contacts, vendors, and customers.