We are looking for an Accounting Assistant to join a winery-focused organization in St. Helena, California on a Contract basis. This role is suited for an accounting specialist who brings strong technical knowledge, careful attention to detail, and the ability to support multiple financial processes in a busy environment. The position will contribute to day-to-day accounting operations while partnering with cross-functional teams to maintain accurate records, resolve discrepancies, and improve efficiency across core accounting activities.
Responsibilities:
- Reconcile bank activity, intercompany accounts, and key balance sheet accounts as part of the monthly close process.
- Oversee accounts payable workflows by managing invoice intake, assigning general ledger coding, validating supporting details, and coordinating vendor setup activities.
- Record and reconcile outgoing payments, confirm transaction accuracy, and investigate issues that affect timely settlement.
- Prepare payroll-related journal entries, review payroll balances and liabilities, and work with payroll partners to address account variances.
- Examine employee reimbursements and corporate card transactions to confirm documentation, approvals, and accurate expense classification.
- Support cost accounting efforts through analysis, costing entries, and collaboration on inventory-related financial reporting.
- Compare inventory records to general ledger balances, research inconsistencies, and coordinate with operations and accounting teams to resolve differences.
- Create and post journal entries while ensuring compliance with accounting standards and internal controls.
- Assist with ERP-related activities such as data review, process refinement, and user testing, and contribute to additional accounting projects as needed.
- Bachelor’s degree in Accounting or a related discipline from an accredited four-year institution.
- At least 3–5 years of accounting experience in a detail-focused business environment.
- Hands-on experience with accounts payable, accounts receivable, bank reconciliations, and invoice coding.
- Proficiency in Microsoft Excel, including advanced functions such as pivot tables and macros.
- Familiarity with accounting platforms such as QuickBooks and Microsoft Dynamics 365 Business Central.
- Strong organizational skills with a high level of accuracy and attention to detail.
- Effective written and verbal communication skills, with the ability to manage competing deadlines in a fast-paced setting.
- Demonstrated problem-solving ability, sound judgment, and a collaborative approach to working with cross-functional teams.