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OVERVIEW
The Sr. Lab Equipment Coordinator supports the laboratory equipment lifecycle by coordinating asset induction, installation, maintenance, calibration, repair, relocation, and retirement activities. This role maintains accurate equipment and service records, coordinates vendors and stakeholders, and supports the timely completion of planned and reactive equipment services with minimal disruption to laboratory operations. The incumbent must be detail-oriented, safety-focused, and capable of managing multiple priorities while working with Client Lab Operations, EHS, Facilities, vendors, and internal JLL teams in a regulated life sciences environment.
ESSENTIAL FUNCTIONS
- Perform Computerized Maintenance Management System (CMMS) asset management activities for new and existing laboratory equipment, including asset induction, location and status updates, preventive maintenance and calibration schedule implementation, physical labeling, signage application, and retirement support.
- Coordinate planned and reactive maintenance, calibration, and repair activities with equipment owners, Client stakeholders, vendors, Facilities, EHS, and internal JLL teams to support timely execution and minimize disruption to laboratory operations.
- Process and track equipment work orders, purchase order requests, service quotes, approvals, and related documentation in accordance with established Client and JLL workflows.
- Coordinate equipment service vendors, including scheduling, site access, calendar invitations, vendor escort, internal technician support, and communication of service requirements and site expectations.
- Review Job Hazard Analyses with field service personnel and coordinate required internal support for applicable safety controls, including emergency control procedures and lockout/tagout activities.
- Coordinate equipment downtime and availability with Client stakeholders, communicate service status and schedule changes, and escalate risks that may affect laboratory operations or service completion dates.
- For remotely monitored temperature-controlled equipment, coordinate the controlled disablement and re-enablement of alerts and monitoring functions before and after maintenance, calibration, repair, relocation, and related service activities.
- Review vendor service reports and supporting documentation for accuracy and completeness; document service completion and follow up with vendors, Facilities, Client stakeholders, and other responsible parties regarding results, deficiencies, open items, and required next steps.
- Monitor preventive maintenance and calibration schedules, identify potential delays or documentation gaps, and communicate risks and follow-up needs to appropriate stakeholders.
- Manage the application and removal of equipment signage, including out-of-service, upcoming service, and other equipment status notifications.
- Develop and maintain effective working relationships with vendor administrators, field service personnel, Client stakeholders, and internal JLL teams to support communication, coordination, and issue resolution.
- Maintain standard workflows,
... For full info follow application link.JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.