We are looking for a Staff Accountant to support day-to-day accounting operations for a contract position based in Irvine, California. This role is ideal for a detail-oriented candidate with strong accounts payable experience, solid general ledger knowledge, and the ability to manage financial activity accurately in a fast-paced environment. The position will contribute to invoice processing, payment administration, reconciliations, and financial reporting while helping maintain compliance across routine accounting functions.
Responsibilities:
- Process and review invoices for program-related, utility, and facility expenses to ensure timely and accurate payment.
- Manage recurring accounts payable cycles, including preparing payments for scheduled check runs and coordinating disbursements each week.
- Execute payments through electronic transactions and manual checks while maintaining complete supporting documentation.
- Prepare, post, and reconcile journal entries within the general ledger to support accurate monthly financial records.
- Track expenditures tied to grant-funded or government-supported programs and assist with reimbursement submission activities.
- Communicate with vendors and external funding contacts to resolve billing questions, payment issues, and outstanding balances.
- Perform bank reconciliations and monitor account activity to identify discrepancies and support accurate cash reporting.
- Assist with month-end close tasks, including ledger review, financial data validation, and preparation of supporting schedules.
- 5+ years of accounting experience, with a strong emphasis on accounts payable and general ledger activity.
- Hands-on experience preparing and posting journal entries, including month-end accounting support.
- Proficiency with accounting systems such as Financial Edge or similar Oracle-based financial platforms.
- Intermediate Microsoft Excel skills, including formulas, data tracking, and report preparation.
- Experience coding invoices, processing approved invoices, and handling check runs and manual check payments.
- Familiarity with bank reconciliations, financial statement support, and maintaining accurate accounting documentation.
- Background supporting grant-related spending, reimbursement tracking, or government-funded financial processes is preferred.
- Strong organizational skills, attention to detail, and the ability to solve payment or vendor issues efficiently.