We are looking for a detail-oriented Staff Accountant to join our team in Grapevine, Texas in a contract-to-permanent capacity. This position plays a central role in keeping daily accounting activity accurate, organized, and compliant while supporting month-end close, reconciliations, and financial reporting. The ideal candidate will be comfortable handling a broad mix of accounting operations, partnering with employees across the organization, and helping strengthen reliable financial processes and controls.
Responsibilities:
- Manage incoming cash activity by recording deposits, contributions, and other receipts in QuickBooks and matching transactions to bank records and supporting backup.
- Oversee payroll processing to ensure wages are issued on schedule, approvals are complete, records are properly documented, and transactions are reconciled accurately.
- Track restricted contributions, non-cash donations, and gift card activity, maintaining accurate accounting records and preparing related reconciliation schedules.
- Coordinate accounts payable activities through Bill.com by reviewing invoice approvals, validating account coding, and maintaining organized vendor payment records.
- Maintain vendor files, collect required tax documentation such as W-9s, and support year-end 1099 preparation and reporting.
- Prepare monthly journal entries, complete balance sheet reconciliations, and assist with analysis that supports accurate financial statement preparation.
- Administer corporate card accounting by collecting receipts, confirming business purpose, reviewing expense classifications, and reconciling transactions in QuickBooks.
- Monitor fixed assets and inventory by recording additions, disposals, depreciation, and periodic reconciliations for organizational resources and supplies.
- Support audit readiness by assembling requested schedules, providing documentation, and assisting with internal and external audit inquiries.
- Serve as a finance resource to staff by answering routine accounting questions, reinforcing documentation standards, and helping improve procedures and internal controls.
- Experience in staff accounting or general ledger accounting with responsibility for journal entries, reconciliations, and month-end close activities.
- Hands-on knowledge of accounts payable, cash receipts, payroll processing, and financial record maintenance within an accounting system such as QuickBooks.
- Familiarity with corporate tax, sales tax, and corporate tax return concepts relevant to ongoing accounting operations.
- Ability to manage detailed records for fixed assets, restricted funds, inventory, and vendor documentation with a high degree of accuracy.
- Understanding of internal controls, approval workflows, and supporting documentation requirements for audits and compliance.
- Strong analytical and organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment.
- Effective communication skills and the ability to work collaboratively with employees across departments to resolve accounting questions and support processes.