We are looking for a dependable Receptionist to support daily front office operations and provide administrative assistance in Duluth, Georgia. This Contract position will serve as a key point of contact for employees, visitors, and vendors while helping maintain an organized and welcoming workplace. The role also partners with HR and related teams on routine coordination tasks, records support, and employee-facing activities.
Responsibilities:
- Welcome visitors, answer incoming calls, and direct inquiries to the appropriate departments with efficiency and courtesy.
- Support HR activities by coordinating onboarding sessions, assisting with employee separation logistics, and helping administer programs such as tuition reimbursement.
- Enter and review employee updates in the payroll or HR system to help maintain accurate personnel records.
- Provide employees with guidance on company benefits, policies, and general procedures, escalating questions when needed.
- Organize internal meetings and events, including town halls, by arranging schedules, rooms, supplies, and catering details.
- Help maintain employment documentation, including I-9 records, and support readiness for compliance reviews or audits.
- Prepare routine HR-related reports and respond promptly to employment verification requests.
- Monitor common areas, break rooms, conference rooms, and training spaces to ensure they are stocked, scheduled, and ready for use.
- Maintain required workplace notices and labor law postings so they remain current and properly displayed.
- Carry out additional administrative and coordination duties as needed to support office, HR, and related team operations.
- Experience in reception, front desk, office administration, or a similar customer-facing support role.
- Strong ability to manage a multi-line phone system, greet visitors, and handle inbound calls courteously and efficiently.
- Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Excellent organizational skills with the ability to prioritize multiple tasks, meet deadlines, and maintain accuracy.
- Strong communication skills and a high level of discretion when handling confidential information.
- Prior exposure to HR administration, onboarding, or employee support activities is preferred.
- Familiarity with Paylocity or other HRIS/payroll platforms is preferred.
- Notary capability is a plus.