We are looking for a Sr. Legal Administrative Assistant to join a law office on a Contract basis. This position provides contract coverage during an extended leave and plays a key role in keeping daily administrative operations organized and efficient. The ideal candidate can adapt quickly, manage shifting priorities, and support both front-office and legal administrative tasks in a busy environment.
Responsibilities:
- Manage high-volume incoming and outgoing mail, including sorting, labeling, distributing, and preparing items for shipment.
- Provide front desk support by greeting visitors, answering inquiries, and directing guests appropriately while maintaining an organized office presence.
- Review and screen unscheduled visitors to ensure proper handling and communication with internal staff.
- Open and maintain new client files, ensuring records are accurate, complete, and organized.
- Create, format, and update templates and other documents to support legal and administrative workflows.
- Assist with processing checks and preparing related correspondence for mailing in coordination with internal stakeholders.
- Participate in cross-training to provide coverage across multiple office support functions as business needs shift.
- Use office and legal support software to manage communications, records, time-related tasks, and administrative processes, including Timeslips, Outlook, Excel, and other internal systems.
- Support additional billing or invoicing activities if assigned, with QuickBooks knowledge considered helpful for this aspect of the role.
- Prior experience in a legal administrative, legal assistant, or law office support role.
- Strong working knowledge of mail handling, client administration, and document management procedures.
- Ability to manage multiple responsibilities efficiently in a fast-paced, detail-focused setting.
- High level of accuracy and attention to detail when handling records, correspondence, and administrative tasks.
- Proficiency with Microsoft Outlook, Microsoft Excel, and Timeslips.
- Experience answering multi-line phone systems and responding appropriately to inbound calls and office inquiries.
- Familiarity with litigation support tasks such as e-filing, docket calendar coordination, trial preparation, and drafting pleadings is preferred.
- QuickBooks experience is preferred if billing and invoicing duties become part of the assignment.
