We are looking for an experienced payroll tax specialist to support long-term contract work for an organization based in Tulsa, Oklahoma. This role focuses on ensuring payroll tax compliance across federal, state, and local jurisdictions while advising on complex tax scenarios that affect employees and business operations. The ideal candidate brings deep expertise in multi-state payroll taxation, year-end reporting, and regulatory interpretation, along with the ability to guide cross-functional stakeholders through high-impact tax matters. This is working a remote schedule.
Responsibilities:
- Act as the lead resource for payroll tax matters across federal, state, and local jurisdictions, including multi-state withholding, reciprocal tax agreements, unemployment tax considerations, and jurisdictional reporting obligations.
- Analyze payroll tax laws and regulatory updates, then translate those requirements into practical guidance for payroll processing, employee taxation, and organizational compliance.
- Review and reconcile quarterly and annual payroll tax submissions to confirm accuracy and completeness for forms such as 941, 940, W-2, W-3, and related state or local filings.
- Investigate complex payroll tax issues, identify underlying causes, and drive corrective actions to resolve discrepancies efficiently and accurately.
- Provide advanced support to HR, Finance, Accounting, and business leaders by serving as the escalation point for difficult payroll tax questions and compliance concerns.
- Respond to tax agency notices, examinations, assessments, and other inquiries by researching prior activity, validating payments, and preparing thorough supporting documentation.
- Track legislative and regulatory changes affecting payroll taxes and implement needed updates to processes, controls, and payroll system configurations, including within ADP Workforce Now.
- Strengthen compliance by maintaining clear procedures, reconciliation practices, documentation standards, and internal controls related to payroll tax activities.
- Evaluate taxable wages, deductions, fringe benefits, withholding calculations, and other pay elements to ensure the correct tax treatment is applied.
- Support year-end payroll tax activities and state unclaimed property obligations, including reconciliations, corrections, filings, due diligence, reporting, and remittance requirements.
- At least 7 years of experience in payroll tax, with substantial responsibility for complex federal, state, and local compliance matters.
- Expert knowledge of payroll tax rules in multi-state and multi-jurisdiction environments, including withholding, unemployment tax, and employer filing requirements.
- Strong command of reciprocity agreements, resident and nonresident taxation, and tax treatment for employees working across multiple states or localities.
- Proven ability to research and interpret payroll tax regulations independently and apply findings to payroll processes and tax setup decisions.
- Hands-on experience preparing, reviewing, or reconciling payroll tax filings such as Forms 941, 940, W-2, W-3, and applicable state and local returns.
- Demonstrated success resolving complex withholding errors, agency notices, tax discrepancies, and jurisdiction-related payroll issues.
- Familiarity with nexus and state registration considerations as they relate to payroll taxation for geographically distributed workforces.
- Experience working with ADP Workforce Now in support of payroll tax compliance and reporting activities.
