Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.
Key Responsibilities:
- Provide senior-level administrative support to property management leadership and staff
- Manage calendars, schedule meetings, and coordinate travel and appointments
- Prepare, edit, and distribute correspondence, reports, presentations, and other documents
- Maintain office records, filing systems, and property-related documentation
- Serve as a point of contact for tenants, vendors, and internal stakeholders
- Assist with invoice tracking, expense reporting, and vendor communication
- Coordinate meetings, events, and office logistics
- Support lease administration, work order documentation, and other property management processes
- Track deadlines, follow up on action items, and help ensure timely completion of projects
- Assist with special projects and additional administrative duties as needed
- 3+ years of administrative support experience, with prior senior-level support preferred
- Experience in property management, real estate, construction, or a related industry preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Strong attention to detail and problem-solving skills
- High school diploma or equivalent required; associate or bachelor’s degree preferred
Preferred Skills:
- Familiarity with property management software or lease documentation
- Experience coordinating with tenants, vendors, and building operations teams
- Ability to thrive in a fast-paced, deadline-driven environment
