Project Assistant

We are looking for a Project Assistant to support on-site project activities in a services environment. This is a Contract position focused on coordinating school site walkthroughs, assisting with third-party audit preparation, and helping keep project timelines organized. The ideal candidate is detail-oriented, comfortable working in a business setting, and able to contribute to construction-related project support tasks with accuracy and care.

Responsibilities:

• Coordinate on-site school walkthrough activities and help ensure visits are organized efficiently.
• Support third-party audit efforts by gathering, preparing, and organizing required project documentation.
• Maintain project schedules and track key milestones to help keep assignments on time.
• Assist with construction project administration by monitoring task progress and communicating updates to stakeholders.
• Scan, file, and manage records so project information remains accurate and accessible.
• Provide general project coordination support for daily on-site operations.
• Help identify scheduling conflicts or documentation gaps and escalate issues when needed.
• Availability to work on-site in San Francisco, California.
• Experience supporting project-based work, preferably within construction or detail-focused services environments.
• Ability to manage timelines and contribute to schedule coordination activities.
• Familiarity with project management fundamentals and administrative project support tasks.
• Proficiency in scanning, organizing, and maintaining project documentation.
• Strong attention to detail and the ability to work effectively in a business-focused environment.