Compliance and Operations Specialist

Robert Half is recruiting for a Compliance Operations Specialist to join a specialized professional services organization providing regulatory compliance support to financial services clients. This is a fully remote opportunity for an experienced administrative or operations professional who excels at managing detailed processes, maintaining accurate documentation, and independently coordinating multiple responsibilities. This is a hands-on, execution-focused position requiring exceptional organization, attention to detail, and follow-through. The ideal candidate enjoys structured, process-driven work and takes ownership of responsibilities without requiring constant direction. Prior regulatory compliance experience is not required. We are particularly interested in candidates with backgrounds in professional services, accounting or audit support, legal administration, compliance coordination, or other documentation-intensive environments.

Key Responsibilities

• Manage recurring administrative and compliance-related processes across multiple client accounts.
• Maintain compliance calendars, task trackers, checklists, and documentation to ensure deadlines and deliverables are met.
• Administer information and documentation within multiple web-based compliance platforms.
• Monitor outstanding items, identify discrepancies, and follow through on missing or incomplete information.
• Assist with regulatory filings by gathering information, maintaining records, and coordinating required documentation.
• Prepare and customize client-facing materials, presentations, and training documents using established templates.
• Document client meetings, maintain action items, and coordinate follow-up activities.
• Support senior consultants with administrative components of ongoing client engagements.
• Identify opportunities to improve workflows, documentation, and recurring administrative processes.
• 5+ years of experience in administrative operations, professional services support, compliance administration, or a similarly detail-intensive role.
• Strong proficiency with Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Demonstrated experience managing multiple deadlines, recurring processes, and detailed documentation.
• Exceptional attention to detail, organizational skills, and accuracy.
• Ability to work independently, prioritize competing responsibilities, and follow established procedures with minimal supervision.
• Strong written and verbal communication skills, including professional interaction with clients and senior team members.
• Comfortable learning new software applications and working across multiple technology platforms.
• Proven ability to identify discrepancies, resolve routine issues, and recognize when additional guidance is needed.

Preferred Experience

• Administrative or operational support within accounting, auditing, legal services, financial services, healthcare administration, or other regulated industries.
• Experience maintaining compliance documentation, coordinating audits, or supporting regulatory processes.
• Experience developing checklists, documenting procedures, or improving administrative workflows.
• Familiarity with compliance management software or similar document-tracking systems