We are looking for an experienced Payroll Supervisor/Manager/Director to lead payroll operations for a multi-state workforce in Panorama City, California. This position is responsible for ensuring accurate and timely payroll processing, maintaining compliance with wage and tax regulations, and improving payroll procedures and controls. The ideal candidate brings strong expertise in payroll systems, financial reconciliations, and employee support, along with the ability to manage sensitive information with professionalism and precision.
Responsibilities:
- Lead the end-to-end administration of biweekly payroll, ensuring employees are paid accurately and on schedule.
- Manage payroll records, workflows, and internal controls within the HRIS while maintaining data integrity and compliance with applicable labor regulations.
- Direct updates and enhancements to payroll processes and systems in response to regulatory changes, operational needs, and reporting requirements.
- Review wage calculations, overtime, tax withholdings, benefit deductions, and exemptions in Paylocity to confirm accuracy and legal compliance.
- Audit timekeeping and payroll data each cycle, investigate discrepancies, and resolve issues before payroll is finalized.
- Prepare payroll-related journal entries, reconcile payroll reports each pay period, and balance payroll general ledger accounts at month-end.
- Monitor benefit deduction file feeds to verify that payroll withholdings are applied correctly and consistently.
- Maintain current employee payroll information in Paylocity, including direct deposit details, tax elections, benefit data, and other required records.
- Oversee the distribution of payroll payments, tax documents, garnishments, and required employee notifications in accordance with legal deadlines.
- Produce recurring payroll reports for leadership, finance, and human resources and respond to payroll questions from employees and managers.
- Associate’s or Bachelor’s degree in Accounting or a related field, or equivalent payroll experience with strong attention to detail.
- Payroll certification preferred.
- At least 5 years of experience processing payroll for a multi-state employer using platforms such as Paylocity, PeopleSoft, or similar reporting systems.
- Strong understanding of multi-state payroll practices, wage and hour regulations, and federal and state tax requirements.
- Demonstrated ability to research, diagnose, and resolve complex payroll issues with sound judgment.
- Advanced proficiency in Excel and strong working knowledge of Outlook and payroll reporting tools.
- Excellent communication, organization, and interpersonal skills, with the ability to work effectively across departments.
- High level of accuracy, discretion, and commitment to handling confidential information responsibly.