We are seeking a detail-oriented Payroll Specialist to join a growing organization in Boca Raton. The Payroll Specialist will be responsible for processing multi-state payroll, maintaining employee records, ensuring compliance with payroll regulations, and supporting employees with payroll-related inquiries. This role requires a high level of accuracy, confidentiality, and the ability to manage deadlines in a fast-paced environment.
Key Responsibilities:
- Process weekly, bi-weekly, semi-monthly, or monthly payroll for employees in an accurate and timely manner.
- Review timesheets, earnings, deductions, and payroll changes for accuracy.
- Maintain employee payroll records, tax information, direct deposit details, and benefit deductions.
- Calculate overtime, bonuses, commissions, garnishments, and other payroll adjustments.
- Ensure compliance with federal, state, and local payroll regulations.
- Process employee status changes, including new hires, terminations, and compensation adjustments.
- Reconcile payroll reports and assist with month-end and year-end closing activities.
- Prepare and distribute payroll-related reports for management.
- Respond to employee inquiries regarding pay, deductions, taxes, and benefits.
- Support year-end payroll activities, including W-2 preparation and reconciliation.
- Assist with payroll audits and coordinate with external auditors as needed.
- Partner with Human Resources and Accounting to ensure accurate payroll administration.
Qualifications:
- 2+ years of payroll processing experience.
- Strong knowledge of payroll practices, wage and hour regulations, and payroll tax requirements.
- Experience processing payroll for multiple employees and maintaining confidentiality.
- Proficiency in Microsoft Excel, including formulas, VLOOKUPs, and PivotTables.
- Experience with payroll platforms such as ADP, Paychex, UKG (Ultimate Kronos Group), Workday, Ceridian Dayforce, or Paylocity.
- Strong analytical, organizational, and problem-solving skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and manage multiple priorities.
