Hannah Zimmer with Robert Half is looking for a Payroll/Benefits Coordinator to support accurate payroll processing and employee benefits administration for a mission-driven non-profit organization in Rochester, New York. This position plays a key role in maintaining employee data, responding to payroll and benefits questions, and helping ensure compliance with internal standards and regulatory requirements. The ideal candidate brings strong payroll expertise, careful attention to detail, and the ability to manage sensitive information with professionalism.
Responsibilities:
- Maintain and update employee records related to job details, compensation, time-off balances, benefits, and payroll information to ensure accuracy and completeness.
- Process employee separations and prepare related documentation while keeping organizational data current for operational and compliance purposes.
- Support benefits administration by handling enrollments, qualifying life event changes, open enrollment activities, and communication with insurance and benefit providers.
- Assist with administration of benefit-related programs, including cafeteria plan activities, issue resolution, and employee education on available offerings.
- Help oversee the timekeeping system by reviewing entries, correcting discrepancies, updating leave bank assignments, and monitoring approvals before payroll deadlines.
- Run payroll on each cycle with close attention to hours worked, employee updates, deductions, and required validations before and after processing.
- Respond to employee and supervisor questions regarding payroll, benefits, and time reporting, and provide onboarding guidance for new hires related to these processes.
- Contribute to year-end payroll tasks, including W-2 accuracy, compliance testing support, labor posting maintenance, audits, and continuous process improvement efforts.
For immediate and confidential consideration, apply or contact Hannah Zimmer with Robert Half's Rochester, NY branch today!
- At least 5 years of experience in payroll administration, including full-cycle payroll processing.
- Demonstrated background in benefits administration, including enrollments, changes, and employee support.
- Proficiency with ADP Workforce Now and UKG Pro or comparable payroll and HRIS platforms.
- Strong knowledge of payroll practices, deductions, timekeeping processes, and year-end reporting requirements.
- Ability to handle confidential employee information with discretion and maintain a high level of accuracy.
- Strong organizational, communication, and problem-solving skills in a deadline-driven environment.