Archived listing. The details below describe a past opening.
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.
Responsibilities:
- Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.
- Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.
- Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.
- Order and organize investigation reports and medical records for case files.
- Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.
- Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.
- Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.
- Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.
- Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.
- Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
- Bachelor’s degree preferred, with 3-5+ years of litigation experience; experience representing clients in personal injury or medical malpractice cases is a plus.
- Strong knowledge of Code of Civil Procedure rules and court filing requirements, including e-filing in state and federal courts.
- Proficiency in Office Suite applications and calendaring tools, with exceptional attention to detail.
- Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
- Excellent communication skills and ability to work effectively with individuals across organizational levels.
- Proven project and task management capabilities with a focus on meeting deadlines.
- Strong interpersonal skills to build and maintain positive client relationships.
- High level of initiative and ability to adapt to changing demands in a legal environment.