We are looking for a hands-on HR Project Manager to lead a high-impact Contract assignment based in the Northern Suburbs of Chicago. This role will support a major employee acquisition by driving the tracking and execution of background checks and onboarding activity for more than 2,300 employees. The HR Project Manager will serve as the spreadsheet expert for the project, oversee two HR coordinators supporting the process, and act as a key liaison between the CHRO and the broader project team to help keep workstreams aligned, accurate, and on schedule.
Responsibilities:
- Lead day-to-day execution of a high-volume HR onboarding and background check tracking project tied to a large employee acquisition.
- Manage and oversee two HR coordinators responsible for background check and onboarding tracking activities.
- Serve as the primary liaison between the CHRO and the project team, helping communicate status, priorities, and outstanding items.
- Own and maintain high-volume Excel spreadsheets for more than 2,300 employees, ensuring data is accurate, current, and actionable.
- Track and monitor background check completion across multiple sources, including Illinois background checks that update automatically and Accurate background checks that require manual review.
- Provide regular project updates on background check completion, onboarding progress, and timeline risks.
- Use advanced Excel functions, including pivot tables and VLOOKUPs, to organize, audit, and report on large data sets.
- Utilize Paycor dashboards and related HR systems to monitor hiring, onboarding, and background check activity.
- Support project execution during a critical high-volume period leading up to the acquisition date and targeted completion timelines.
- Potentially assist with offer letters and other related HR project support as needed.
- Strong and proven project management, communication, and problem-solving skills.
- Experience managing and/or supporting an acquisition •Demonstrated experience managing HR projects in a complex business environment.
- Strong knowledge of HR policy development, compliance practices, and employment-related standards.
- Experience supporting organizational development initiatives and workforce-related change efforts.
- Solid people management knowledge, including coaching leaders and advising on employee matters.
- Ability to organize multiple priorities, meet deadlines, and adapt to evolving business needs.