Payroll Specialist

We are seeking a Payroll Specialist to join our accounting team. This individual will be responsible for processing employee payroll, maintaining payroll records, ensuring compliance with payroll regulations, and providing timely resolution of payroll-related issues. The ideal candidate has strong analytical and organizational skills, enjoys working with numbers, and can maintain accurate payroll records while handling sensitive employee information with a high level of confidentiality.

Key Responsibilities

• Process weekly, biweekly, semimonthly, or monthly payroll accurately and on time.
• Review employee timesheets, attendance records, and payroll-related documentation for accuracy.
• Calculate wages, overtime, bonuses, commissions, and other earnings.
• Process payroll deductions, garnishments, benefit withholdings, and direct deposits.
• Maintain accurate employee payroll records and ensure data integrity.
• Monitor and ensure compliance with federal, state, and local payroll regulations.
• Reconcile payroll reports and investigate payroll discrepancies.
• Prepare payroll reports and support accounting with payroll-related journal entries.
• Respond to employee questions regarding pay, deductions, taxes, and payroll policies.
• Assist with payroll tax filings, year-end processing, and W-2 preparation.
• Support month-end close activities and payroll account reconciliations.
• Assist with internal and external audits by providing requested payroll documentation.
• Recommend process improvements to increase payroll efficiency and accuracy.
• High school diploma or equivalent required; an associate or bachelor's degree in accounting, finance, human resources, or a related field is preferred.
• 1-3 years of experience in payroll, accounting, finance, or a related role preferred.
• Knowledge of payroll principles, payroll tax regulations, and payroll processing procedures.
• Experience with payroll software such as ADP, Workday, UKG, Ceridian Dayforce, or Paychex preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, organization, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Ability to maintain confidentiality and handle sensitive employee information professionally.