Archived listing. The details below describe a past opening.
We are looking for a Human Resources (HR) Administrator to support a busy team in California. This contract position is ideal for someone who can balance administrative accuracy with front-office support, especially during onboarding activities and high-traffic periods. The role involves maintaining employee records, assisting with HR systems, and helping staff and visitors with day-to-day needs in an organized office environment.
Responsibilities:
- Maintain organized employee documentation by filing records, assembling personnel folders, and preparing materials for new hires.
- Support onboarding activities by arranging packets, setting up materials, and assisting with office flow during orientation days.
- Enter and update employee information in HR platforms.
- Respond to routine administrative requests, including helping staff with password resets and locating employment-related records.
- Welcome visitors, manage front-office traffic, and provide general assistance to individuals arriving at the HR department.
- Process outgoing and incoming correspondence by routing mail, preparing paycheck mailings, and handling document copies as needed.
- Coordinate office supply needs by ordering, restocking, and monitoring essential items such as copier paper and onboarding materials.
- Assist with benefits-related administrative tasks, employment verifications, and preparation of related HR documents.
- Retrieve information from employee files and HR systems to support routine requests, audits, and internal follow-up.
- Help schedule or coordinate pre-employment or employee-related appointments when needed.
- At least 2 years of experience in human resources administration or a closely related administrative support role.
- Prior experience handling confidential employee records and HR documentation with accuracy and discretion.
- Comfortable performing data entry and record maintenance within HR systems.
- Ability to manage multiple administrative tasks in a fast-paced office setting with strong attention to detail.
- Strong communication and interpersonal skills for assisting employees, visitors, and internal departments professionally.
- Experience supporting onboarding processes, employment verifications, benefits administration, or related HR functions.
- Proficiency with general office tasks such as filing, copying, mail handling, and supply coordination.