A growing healthcare services organization is seeking an organized, detail-driven HR Onboarding Specialist to help manage the employee experience from offer acceptance through the first several weeks on the job. This is a great opportunity for someone who enjoys HR administration, coordinating with people across departments, and ensuring every required document and onboarding milestone is completed accurately. You'll partner with HR, recruiting, hiring managers, and incoming employees to coordinate paperwork, background screenings, orientation schedules, and system access. The ideal candidate is proactive, comfortable following up on outstanding items, and able to keep multiple new hires moving through the onboarding process without letting important details slip.
What you'll do:
- Coordinate onboarding timelines for new employees across multiple departments.
- Prepare offer documentation, onboarding packets, and new-hire checklists.
- Track background checks, employment verifications, and required employment documents.
- Coordinate I-9 completion and follow up on outstanding steps within required timelines.
- Schedule orientation sessions and communicate first-day instructions.
- Enter new-hire information into HR systems and verify data accuracy.
- Coordinate with IT and department managers regarding system access and equipment.
- Maintain electronic personnel files and confidential employee documentation.
- Respond to new-hire questions about forms, orientation, and onboarding procedures.
- Track completion of required training, acknowledgments, and compliance documents.
- Prepare onboarding reports and identify incomplete items requiring follow-up.
- Recommend improvements to onboarding workflows and communication.
- 2+ years of HR administration, onboarding, recruiting support, or related experience.
- Familiarity with I-9 documentation, background screening, and employee records.
- Strong Microsoft Excel, Outlook, and document management skills.
- Excellent communication and follow-through.
- Ability to manage multiple onboarding schedules simultaneously.
- Experience with an HRIS or applicant tracking system preferred.
- Healthcare or other regulated-industry experience is a plus.