We are looking for an HR/Payroll Administrator to support payroll and human resources operations for a manufacturing organization in Webster, Texas. This Long-term Contract position is ideal for someone who can balance accurate multi-state payroll processing with day-to-day HR support and employee service. The role will contribute to onboarding, records management, benefits coordination, and compliance activities while helping maintain smooth administrative workflows.
Responsibilities:
- Administer biweekly payroll for employees across multiple states, verify earnings and deductions, and investigate issues to ensure timely and accurate pay.
- Provide HR support throughout the employee lifecycle, including new employee setup, separation processing, I-9 completion, personnel file maintenance, and employment verification requests.
- Coordinate benefits-related administration and assist with leave, workers’ compensation matters, and unemployment documentation as needed.
- Maintain organized payroll records, HR files, and reporting materials to support compliance, audits, and internal documentation needs.
- Respond to employee questions regarding pay, onboarding steps, benefits, and general HR policies with professionalism and follow-through.
- Assist recruiting and staffing logistics by helping schedule activities, track candidate-related paperwork, and support pre-employment requirements such as drug screens.
- Help uphold regulatory and company policy compliance by ensuring HR and payroll processes are documented and completed correctly.
- Support administrative updates related to HR systems or process changes when required as part of ongoing departmental operations.
- At least 2 years of experience in payroll or HR administration, with hands-on responsibility for payroll processing.
- Proven ability to manage full-cycle, biweekly payroll for a workforce of approximately 101 to 500 employees.
- Experience handling payroll for employees in multiple states, including review of discrepancies and payroll corrections.
- Working knowledge of ADP Workforce Now and ADP payroll tools.
- Familiarity with onboarding activities, employment documentation, and pre-employment processes in which all candidates are required to undergo screening.
- Understanding of HR recordkeeping, employee files, and compliance-related administrative practices.
- Strong organizational skills and attention to detail, with the ability to manage confidential information appropriately.
- Spanish language skills are preferred and helpful for employee communication.