We are looking for an Executive Assistant to provide high-level support to senior leadership in Houston, Texas. This Contract to permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, maintain strong attention to detail, and help leadership stay organized and effective in a fast-paced environment. The role combines executive support, meeting coordination, travel planning, and administrative oversight to improve communication, follow-through, and day-to-day business operations.
Responsibilities:
- Oversee a dynamic executive calendar, prioritizing appointments and ensuring time is aligned with business needs and leadership objectives.
- Arrange domestic and international travel, manage itinerary changes, and assist with documentation needed for business trips, including visa-related support when required.
- Prepare and process expense reports while tracking submissions and maintaining accurate administrative records.
- Develop, edit, and format presentations, reports, spreadsheets, and correspondence for internal leaders and external stakeholders.
- Coordinate leadership meetings by organizing agendas, assembling presentation materials, distributing documents, and monitoring follow-up actions after each session.
- Support board and senior leadership events by handling scheduling, meeting logistics, venue arrangements, meal coordination, and material distribution.
- Maintain shared executive and organizational calendars that reflect leadership meetings, company events, employee time off, and other key business activities.
- Assist with special projects and company events, including leadership off-sites, seasonal gatherings, and other high-visibility engagements.
- Serve as a dependable resource for office administrative coordination and contribute to workplace initiatives such as health and safety committee activities.
- Minimum of 2 years of experience in an Executive Assistant or related administrative support role.
- Demonstrated ability to manage complex calendars, coordinate executive meetings, and handle shifting priorities with professionalism.
- Experience arranging domestic and international travel with strong attention to detail and problem-solving ability.
- Proficiency in preparing presentations, business documents, spreadsheets, and other executive-level materials.
- Strong organizational, communication, and follow-through skills with the ability to work independently.
- Ability to handle sensitive information with discretion and sound judgment.
- Comfortable supporting senior leaders in a fast-paced environment with a high level of accuracy and responsiveness.