Archived listing. The details below describe a past opening.
We are looking for an Equipment Finance Sales Coordinator to join a fast-paced asset finance team in Minnetonka, MN. This Long-term Contract opportunity will support high-value equipment finance transactions across multiple segments, helping the team maintain accuracy, momentum, and strong documentation standards through a busy period. The position is well suited for a finance specialist who is comfortable managing detailed operational tasks, coordinating with internal and external partners, and ensuring each deal is properly prepared for funding and follow-up.
Responsibilities:
- Coordinate administrative and operational support for large-ticket equipment finance transactions from deal preparation through closing and post-booking follow-up.
- Partner with sales teams, legal stakeholders, and other internal participants to track open items, clarify next steps, and help keep transactions moving on schedule.
- Review financing files in detail to confirm required records such as proof of payment, invoices, title documentation, and related supporting materials are complete and accurate.
- Examine lien, title, and filing records carefully to identify discrepancies, duplicate filings, missing serial number details, or potential conflicts that could affect collateral documentation.
- Assist with searches and filing reviews related to equipment ownership and security interest documentation, ensuring information is properly captured and escalated when issues are found.
- Prepare and complete manually generated documents by entering customer and transaction information with a high degree of precision.
- Support quality control efforts by validating asset details, customer information, and system entries before files are submitted to funding partners or internal reviewers.
- Follow up with customers and other parties after deals are booked to obtain outstanding items such as insurance documentation or other required records.
- Work closely with the existing asset finance team to provide coverage for critical support needs during a period of staffing gaps and increased workload.
- Prior experience in finance, lending operations, or commercial loan support, with strong preference for equipment finance or asset finance exposure.
- Working knowledge of loan administration, loan origination, closing support, or related transaction coordination responsibilities.
- Ability to review documentation with exceptional attention to detail and identify inconsistencies across titles, invoices, payment records, and filing data.
- Familiarity with collateral, lien, title, or security interest documentation used in equipment-based transactions.
- Strong organizational skills with the ability to manage multiple active deals, follow up on outstanding items, and meet time-sensitive deadlines.
- Confidence working in a structured environment where tasks are assigned independently and completed accurately with minimal oversight.
- Proficiency in communicating with internal teams, customers, and external partners in a clear and precise manner.
- Experience in specialized asset-backed environments such as equipment finance, syndication support, or aircraft finance is a plus.
