We are looking for an organized Administrative Assistant to support daily office functions for a construction and contractor environment in Fresno, California. This Contract position will serve as a key point of contact for visitors, callers, employees, and vendors while helping maintain smooth front office and administrative operations. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage a variety of tasks in a thorough and timely manner.
Responsibilities:
- Welcome guests, team members, suppliers, and clients with a courteous approach and ensure a positive front office experience.
- Handle incoming phone calls, determine the nature of each inquiry, and route communications to the appropriate person or department.
- Keep the reception area, lobby, and shared office spaces orderly, presentable, and ready for daily business activities.
- Support office administration by preparing documents, updating records, entering data, and maintaining organized filing systems.
- Coordinate visitor access, meeting room scheduling, and basic hospitality arrangements for internal and external meetings.
- Assist with mail distribution, shipping tasks, and local delivery or pickup of business materials between company sites or partner locations.
- Help manage office supply levels, place orders as needed, and communicate with vendors or facility contacts regarding workplace needs.
- Contribute to company meetings, training sessions, employee events, and special projects by assisting with logistics, setup, and follow-up activities.
- 3+ years of experience in an administrative assistant, receptionist, or office support role.
- Proficiency in administrative assistance, front desk support, and general office coordination.
- Experience answering inbound calls and directing communications with professionalism and accuracy.
- Strong data entry skills with the ability to maintain organized and accurate business records.
- Ability to prepare correspondence, reports, and other office documents with careful attention to detail.
- Comfortable handling sensitive information with discretion and maintaining confidentiality.
- Strong interpersonal, organizational, and multitasking skills in a fast-paced work environment.