We are looking for a dependable Administrative Assistant to support a busy manufacturing and engineering team. This contract-to-permanent opportunity is ideal for someone who thrives in an organized environment, can manage multiple administrative tasks efficiently, and is comfortable handling routine office coordination. The role also suits a detail-oriented individual with basic technical aptitude who can assist with purchasing activities, shipment tracking, and order processing.
Responsibilities:
- Coordinate daily administrative operations, including front office support, data entry, and general clerical tasks.
- Receive service-related requests and orders from field technicians, then enter and organize the information accurately for processing.
- Monitor incoming and outgoing shipments and provide timely updates on delivery status when needed.
- Support purchasing activities by helping create purchase orders and assist with ordering specialized parts using detailed part numbers.
- Update and maintain Excel-based forms and logs by making weekly adjustments, additions, and corrections as required.
- Answer inbound calls appropriately, direct inquiries as needed, and provide dependable receptionist-style support.
- Maintain accurate records for orders, parts, and related documentation to support smooth office workflow.
- Work with internal teams to ensure administrative processes are completed accurately and on schedule.
- Prior experience in administrative support, office coordination, or a similar clerical role.
- Ability to manage multiple tasks with strong organization and attention to detail.
- Comfortable answering inbound calls and providing attentive front desk or receptionist support.
- Basic proficiency in Excel, including updating existing spreadsheets and making routine edits or calculations.
- Data entry skills with a high level of accuracy and consistency.
- Helpful to have light technical aptitude, especially when working with part numbers, purchase orders, or product-related information.
- Strong communication skills and the ability to support field technicians and internal staff effectively.