Archived listing. The details below describe a past opening.
We are looking for an experienced Accounts Payable Specialist to support a busy construction-related operation in Santa Fe Springs, California. This opportunity is suited for someone who can manage high-volume payables with accuracy, stay organized in a fast-moving environment, and contribute confidently to day-to-day financial processes. The ideal candidate brings strong knowledge of accounting workflows, sound judgment when resolving discrepancies, and the ability to work effectively with vendors and internal teams.
Responsibilities:
- Oversee the accounts payable cycle from invoice intake through final payment, ensuring transactions are completed accurately and on schedule.
- Examine and process a large volume of invoices while confirming supporting details, approvals, and proper account coding.
- Match invoices to purchase orders and receiving documentation, then investigate and resolve any pricing, quantity, or documentation variances.
- Reconcile inventory-related records to help maintain accurate material cost reporting and financial tracking.
- Process payments and invoice activity for subcontractors, equipment providers, and other vendors commonly used in construction operations.
- Maintain up-to-date vendor files, respond to payment or account questions, and communicate professionally to resolve outstanding issues.
- Prepare accounts payable entries and monitor transaction status to support accurate recordkeeping.
- Assist with month-end close tasks by organizing AP documentation, reviewing open items, and supporting reporting needs.
- Support payment processing activities such as ACH transactions and check runs while following internal controls and documentation standards.
- At least 5 years of accounts payable experience.
- Strong command of full-cycle AP processes, including invoice review, account coding, payment processing, and vendor support.
- Hands-on experience handling subcontractor invoices, equipment-related billing, and other construction vendor transactions.
- Working knowledge of purchase order matching and inventory reconciliation procedures.
- Excellent attention to detail, organization, and accuracy, with the ability to adapt quickly and solve problems effectively.