We are looking for an Accounts Payable Specialist to join a team in Ohio in a contract position with the potential for a permanent role. This role is ideal for someone who enjoys managing the full accounts payable cycle, maintaining accuracy in a high-volume environment, and supporting internal teams with timely financial processing. The position offers the opportunity to work across multiple programs, handle weekly payment activity, and contribute to organized, reliable accounting operations.
Responsibilities:
- Oversee day-to-day accounts payable activities, ensuring established procedures are followed accurately and efficiently.
- Review incoming payable documents, route and organize submissions, and prepare invoices for entry into the accounting system.
- Validate approvals, confirm supporting documentation, and code invoices correctly before processing payments.
- Produce open payables reports for leadership review and help maintain visibility into outstanding obligations.
- Coordinate weekly check runs, including printing payments and ensuring checks are signed, distributed, or mailed on schedule.
- Process manual payments, voided checks, and related exceptions while maintaining clear supporting records.
- Manage client-related funds and expense payments with a high level of accuracy and attention to detail.
- Create, maintain, and file accounts payable reports and reconciliations in a timely manner.
- Support internal staff professionally by responding to payment-related questions and helping resolve issues efficiently.
- Use accounting tools and Excel functions, including pivot tables and VLOOKUPs, to track activity and support reporting needs.
- At least 1 year of accounts payable experience.
- Experience handling the full accounts payable process from invoice review through payment distribution.
- Ability to manage a workload that includes approximately 100 checks per week.
- Working knowledge of invoice coding, account coding, ACH activity, and check runs.
- Proficiency in Microsoft Excel, including pivot tables and VLOOKUPs.
- Strong attention to detail and the ability to maintain accuracy across multiple programs or entities.
- Strong communication skills with the ability to work effectively with internal staff and management.
- Experience with accounting software; training can be provided on the organization’s system.