We are looking for an Accounts Payable Specialist to join a busy organization in Honolulu, Hawaii on a Contract basis. This position supports day-to-day payment operations in a fast-paced environment tied to manufacturing, distribution, retail, and wholesale activity. The ideal candidate brings strong invoice processing experience, accuracy in financial coding, and the ability to manage a high volume of transactions while meeting deadlines. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056.
Responsibilities:
- Review and assign the correct general ledger coding to incoming invoices before entering them into the accounts payable workflow.
- Process a large volume of vendor invoices with close attention to accuracy, timeliness, and supporting documentation.
- Monitor payment schedules to ensure invoices are prepared and released in accordance with agreed due dates.
- Support ACH payments and check run activities while following established internal controls and approval procedures.
- Maintain organized records of payable transactions and resolve discrepancies by coordinating with internal teams and vendors.
- Enter accounts payable data into the company system and verify that financial information is complete and correctly recorded.
- Contribute to efficient daily AP operations within a dynamic setting that supports shipping, receiving, manufacturing, and sales channels.
- Hands-on experience in accounts payable, including invoice review, payment processing, and record maintenance.
- Proven ability to code invoices accurately and apply appropriate account classifications.
- Familiarity with ACH transactions and check run procedures.
- Comfortable working in a high-volume environment with competing deadlines.
- Strong attention to detail and commitment to accurate data entry.
- Ability to communicate effectively with vendors and internal departments regarding payment issues.
- Proficiency using accounting or ERP systems for entries, tracking, and invoice management.