We are looking for an Accounts Payable Specialist to join a team in a contract opportunity. This role is ideal for someone who thrives in a fast-paced accounting environment and can manage a large invoice volume with accuracy and strong attention to detail. The position will support day-to-day payables operations, partner with vendors to resolve billing issues, and expand into payment processing activities over time.
Responsibilities:
- Process a high volume of vendor invoices each day while confirming completeness, accuracy, and proper documentation.
- Compare invoices against purchase orders and receiving records to ensure all three-way matching requirements are met before approval.
- Assign appropriate account codes to invoices in alignment with accounting practices and reporting needs.
- Investigate pricing, quantity, and receipt variances and work directly with vendors or internal teams to resolve outstanding issues quickly.
- Reconcile corporate credit card transactions and verify that charges are supported, coded correctly, and recorded on time.
- Prepare and support ACH payments and check runs as responsibilities expand within the role.
- Maintain organized accounts payable records and ensure documentation is readily available for review and audit purposes.
- Prior experience in accounts payable with responsibility for processing invoices in a high-volume setting.
- Working knowledge of three-way matching, including review of invoices, purchase orders, and receiving documentation.
- Experience with account coding and coding invoices accurately across multiple expense categories.
- Familiarity with ACH transactions, check run support, and standard payment processing procedures.
- Ability to reconcile credit card activity and identify discrepancies with strong attention to detail.
- Strong communication skills with the ability to interact professionally with vendors and internal stakeholders.
- Proficiency in accounting systems and basic spreadsheet tools used for accounts payable tracking and reconciliation.