Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support a manufacturing operation in Newport, New Hampshire. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, accuracy in financial coding, and confidence working with high-volume payment activity. The person in this role will help maintain timely vendor payments, ensure proper documentation, and contribute to efficient accounts payable workflows within a fast-paced environment.
Responsibilities:
- Process supplier invoices accurately and assign the correct general ledger and account codes before entry.
- Review purchase orders and supporting documentation to confirm invoice details, pricing, and payment eligibility.
- Prepare and execute payment activities, including ACH transactions and scheduled check disbursements, in accordance with internal deadlines.
- Maintain organized accounts payable records and ensure documentation is complete for audit and reporting purposes.
- Investigate invoice discrepancies, resolve payment issues, and coordinate with internal teams or vendors to clear exceptions promptly.
- Enter and update accounts payable information in Oracle while preserving data accuracy and consistency.
- Support recurring payment cycles by monitoring due dates and helping prevent late fees or duplicate payments.
- Assist with accounts payable process updates, including system-related changes or workflow adjustments when needed.
- Experience in accounts payable within a detail-oriented business environment, preferably in manufacturing or a similar industry.
- Working knowledge of invoice coding, account coding, and three-way matching using purchase orders and related documents.
- Hands-on experience with ACH processing and check run preparation.
- Proficiency using Oracle for accounts payable transactions or related financial operations.
- Strong attention to detail with the ability to manage large volumes of invoices accurately.
- Ability to identify discrepancies, research issues, and follow through on resolutions in a timely manner.
- Effective communication skills and the ability to work collaboratively with vendors and internal departments.