Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support a busy finance team in Everett, Washington. This is a Contract position suited for someone who can manage invoice processing accurately, stay organized in a fast-moving environment, and handle day-to-day payable tasks with minimal oversight. The role focuses on full-cycle accounts payable work, including invoice entry, document management, and check processing, while helping maintain consistency and accuracy across payment activities.
Responsibilities:
- Process a high volume of vendor invoices each month, ensuring charges are entered accurately and assigned to the correct supplier and account codes.
- Monitor the accounts payable inbox, organize incoming billing documents, and upload records into the system in a timely manner.
- Review invoice details for completeness, verify coding, and resolve discrepancies by asking questions and confirming information before entry.
- Prepare check runs, print payment documentation, and match issued checks with supporting invoice records.
- Scan, save, and maintain payable documentation so records are accessible, complete, and properly filed.
- Coordinate payment items requiring approval and follow established procedures for authorized disbursements.
- File check stubs and related accounts payable documents to support organized recordkeeping and audit readiness.
- Use QuickBooks Online for daily accounts payable activities, with the ability to learn additional systems and assist with related process updates as needed.
- 2+ years of accounts payable experience, including hands-on involvement with full-cycle invoice processing.
- Experience handling check runs and maintaining accurate payment documentation.
- Ability to manage detailed transactional work with a high level of accuracy and consistency.
- Strong organizational skills and the ability to keep pace with recurring invoice volume and deadlines.
- Comfortable learning and using accounting software, including QuickBooks Online or similar platforms.
- Sound judgment to identify issues, ask clarifying questions, and ensure work is completed correctly.
- Solid technical skills for scanning, uploading, and maintaining digital financial records.