We are looking for an Accounts Payable Specialist to support a busy arts and entertainment organization in Edmonds, Washington. This Long-term Contract opportunity is ideal for someone who enjoys keeping financial operations organized while working closely with both onsite staff and an external accounting partner. The role is part-time, requires a consistent onsite presence three days per week, and offers the chance to contribute to a collaborative team during an important period of departmental restructuring.
Responsibilities:
- Manage the full accounts payable cycle/office manager including receiving invoices, reviewing documentation, assigning proper account codes, and preparing items for timely processing.
- Coordinate with the external accounting firm to ensure payable records, supporting documents, and financial information are accurate and complete.
- Sort, organize, and maintain accounting paperwork and digital files so records are easy to access and audit-ready.
- Track outstanding items, follow up with internal stakeholders or vendors, and use checklists to keep transactions moving efficiently.
- Assist with account reconciliations and help resolve discrepancies related to invoices, payments, or coding.
- Provide administrative support to finance operations, including handling logistics, maintaining organized records, and assisting with routine bookkeeping activities.
- Support onboarding-related administrative tasks and contribute to finance team coordination as staffing responsibilities evolve.
- Help prepare materials and financial support documents needed for board-related activities and nonprofit reporting requirements.
- Hands-on experience in accounts payable, including invoice processing, account coding, and payment support.
- Working knowledge of full-cycle AP procedures and strong accuracy when reviewing financial details.
- Ability to stay organized in a changing environment and manage multiple priorities with consistent follow-through.
- Comfortable collaborating with onsite staff as well as external accounting partners.
- Proficiency with QuickBooks Online and familiarity with Microsoft Teams, Outlook, and SharePoint.
- Strong attention to detail, sound judgment, and a proactive approach to improving structure and workflow.
- Clear communication skills and the ability to work effectively with a wide range of personalities.
- Availability to work part-time hours onsite in Edmonds, Washington on a consistent three-day-per-week schedule.
